Request for Proposal (RFP)
Streaming & Broadcast Services for the St. Pete MLK Parade
Theme: The Power of a Dream
Hosted by: Tampa Bay Collard Green Festival Inc.
Event Date: Sunday, January 19, 2025
Location: St. Petersburg, Florida
Start Time: TBD
1. Introduction
The St. Pete MLK Parade, hosted by Tampa Bay Collard Green Festival Inc., is one of the nation’s largest celebrations honoring Dr. Martin Luther King Jr.’s legacy. This year’s theme, “The Power of a Dream,” reflects unity, leadership, and progress.
We are seeking proposals from qualified vendors to provide comprehensive live streaming and broadcast services for a two-hour live broadcast of the parade, including parade coverage, VIP stage programming, speeches, and performances.
2. Scope of Work
Multi-Camera Production: Minimum of 6-8 cameras + operators, plus FAA-compliant drone coverage.
Interview Stations: 2–3 stations (parade start, entertainment zone, and parade end).
VIP Coverage: Capture speeches, performances, and stage activities.
Live Graphics: Provided by Kory’s World Inc.; vendor integrates during stream.
Distribution: Stream directly to the official St. Pete MLK Parade website.
Recording & Archiving: Deliver HD recorded copy within 7 business days.
3. Technical Requirements
HD 1080p minimum (4K preferred).
Professional-grade audio.
Vendor-provided bonded internet and generators.
Backup systems for stream, power, and internet.
FAA-certified drone operation.
4. Vendor Responsibilities
Provide all broadcast equipment, crew, power, and internet.
Conduct pre-event walkthrough with Parade staff.
Seamlessly integrate branding, transitions, and provided graphics.
Deliver HD recordings post-event.
5. Proposal Submission Requirements
Company overview & experience.
Samples of comparable live streams (links required).
Technical approach & staffing plan.
Detailed, line-item budget.
Proof of insurance & drone certification.
References.
6. Evaluation Criteria
Relevant live event experience.
Technical reliability & quality.
proposed Budget is mandatory
Ability to integrate branding.
Added value (e.g., highlight reels, social media integration).
7. Timeline
RFP Release Date: [Insert]
Proposal Deadline: [Insert]
Vendor Selection: [Insert]
Pre-Event Walkthrough: [Insert]
Event: January 19, 2025