Request for Proposal (RFP)

Videography Services for the St. Pete MLK Parade

Theme: The Power of a Dream

Hosted by: Tampa Bay Collard Green Festival Inc.

Event Date: Sunday, January 19, 2025

Location: St. Petersburg, Florida

Start Time: TBD

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1. Scope of Work

The selected videography team will be responsible for capturing high-quality video coverage of the 2026 St. Pete MLK Parade – “The Power of a Dream”, hosted by Tampa Bay Collard Green Festival Inc.

Services should include:

  • Comprehensive parade videography, including float coverage, performances, VIP stage, speeches, community engagement, and crowd energy.

  • Capturing both candid and staged moments throughout the event.

  • Multiple camera operators positioned at the start, middle, and end of the parade route.

  • Highlighting entertainment zones, performances, and crowd interaction.

  • Delivering both a full-length edited video of the event and a highlight reel (3–5 minutes).

  • Integration of provided parade logos, titles, and theme designs by Kory’s World Inc.

  • Pre-parade and post-parade recap footage for promotional use.

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2. Coverage Details

  • Full-day coverage on January 19, 2026 (exact schedule to be confirmed after parade walkthrough).

  • Video documentation of ( Below ):

  • VIP Stage (guest speakers, performers, presentations).

  • Parade Route Highlights (floats, performers, marching bands, community groups).

  • Drone Coverage for aerial shots (must comply with FAA rules and local regulations).

  • Interviews/On-the-Spot Clips of participants, organizers, and crowd members.

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3. Technical Requirements

  • Videographers must provide their own professional-grade video equipment (4K preferred).

  • Audio capture for speeches, stage performances, and interviews.

  • Drone coverage equipment and certified operators.

  • Stabilizers, tripods, lighting, and sound equipment as needed.

  • Redundant equipment backup in case of technical failure.

  • Delivery format: High-resolution digital files (MP4/ProRes) via secure download or external drive.

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4. Logistics

  • Videography team must coordinate with the Tampa Bay Collard Green Festival Inc. event staff and production team.

  • Team is responsible for all power needs, including portable generators if necessary.

  • Team is responsible for providing its own transportation, setup, and breakdown.

  • Parade walkthrough prior to event required for confirming coverage zones.

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​5. Budget and Proposal Requirement

All proposals must include:

  • Detailed line-item budget outlining labor, equipment, post-production, and additional costs.

  • Samples of past videography work, especially for large-scale community events or parades.

  • Team qualifications and experience, including drone certification if applicable.

  • Timeline for post-production and delivery of final products.

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6. Timeline

RFP Release Date: [Insert]

Proposal Deadline: [Insert]

Vendor Selection: [Insert]

Pre-Event Walkthrough: [Insert]

Event: January 19, 2025

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